We have a calendar question. I’m not sure if it’s something we are doing wrong or if we are missing a permission or something else. And honestly, we’ve never really had an issues or problem until now.
We have a calendar even that a board member (we’ll call her Suzy) sets up. Suzy sets up the event with a limit on number of RSVP’s allowed. When Jenny who is a leader and has calendar add/edit/delete privileges, goes in to RSVP after the deadline she goes in under the Attendance button and changes her daughter’s RSVP status there b/c she can’t do it from the calendar event itself. The space under their daughter clearly says that registration is closed for this event. What we discovered today are a couple of things that we’d like to ask about:
The event “scheduled by” changes to the person who went in after the RSVP date. Should this happen? We discovered this part b/c people began emailing the wrong person about the event.
If there is a cap, and the attendance is changed from that tab, the cap is over-ridden and you can have more than the limit. There is no way to know who RSVP’d in what order. Is there a way to see the order of RSVPs somewhere else?
Is there a way to allow leaders to create events without the ability to go into the tabs and have access to changing things like the above mentioned stuff after the event has been set up? Or limit what they can change/edit?
We really want our leaders to be able to add events for their squads to the calendar. Any ideas or thoughts on how to address this without taking leader calendar privileges away? Has anyone else discovered this or had any problems with over RSVPing b/c of this feature? Most of my parents are not tech savvy, but some times parents/leaders just start clicking and they discover things by accident. Not sure if we’ve had a few leaders who figured things out by accident and are now able to use this to their advantage or it’s pure dumb luck that they did it by accident.