If you’ve read our EXPLAINER: How the shopping cart works, then you know that TroopTrack has changed the way transactions are handled when members pay for events.
One thing that has caused a lot of confusion is when the same account is used for the troop default account and the event account. This particular setup causes problems because we end up transferring money into and out of the same account for each item in the cart.
To fix this problem, we are taking a more opinionated approach to how to track money in TroopTrack. We are no longer allowing the same account to be used for your default money account (which represents your checking account) and your event account. This way, it will be easy to see what payments have been made for an event.
As a result, a new payment setting will be added to TroopTrack called “default event money account”. This account will be used whenever you plan an event, but you will be able to change it if you wish. Many troops use a default account for small events but create other accounts for camps and other events that are more expensive.
You will also be able to create a new money account when you create your event if you wish.
Existing events that already use the default money account will not be affected, though we encourage you to avoid this practice.
We believe this change will help you manage your finances more clearly.
Here’s a screenshot of the new payment settings: