RSVP'ing for an Event

How It Works

When someone creates an event and invites you to attend, you will get an email with a link to the event, like the one shown below:

Click on the link to see more information about the event and to RSVP. The page that comes up will look like this:

When you click Purchase tickets/RSVP, you will see this:

Choose if you are going or not, add additional guests if needed, then click save.

 

Getting There from the Calendar

You can also RSVP for an event by clicking on the event from the calendar. Simply click the event, and then click on "Details".

 

Is there a way for a leader to get an email notification if a member RSVPs for an event. As a leader I would like the abiltity to instantly know when anyone has RSVPd for tracking purposes.

4 Likes

Not at the moment, but maybe you could post this in the ideas category and see if other users would like the same feature?

I recently posted this in ideas, would definitely love to have this feature

1 Like

I’ve RSVP’ed for many events - but our troop has an event scheduled and several people have RSVP’ed, but when I go to the page - there isn’t an option for me to RSVP or Pay for the event. Any ideas wwhy this one event isn’t allowing me to RSVP?

Thanks

Soon as I posted this - went back and the RSVP option was there - not sure if TT fixed it or it fixed itself - but Thanks

http://community.trooptrack.com/t/record-progress-on-awards-based-on-attendance-and-more-5-9-2016/983

I’m having the same symptom that ToddMullen described, about a month ago: I create an event, invite people. When the invite goes out, and I follow the link, the Event page displays all the info you’d expect - However, there is no ‘Change’ button, to actually RSVP. We’ve tried this in different browsers (Chrome, Safari), and get the same results.

You can see the ‘Fee’ displayed, but no ‘Change’ option.
Please let me know if I’m doing something wrong.
Thank you !

One suggestion for RSVP’s would be in the Advanced area to allow an option called RSVP Breakdown or something like this. It would allow you to break down RSVP specifically by each night and each meal. We have Cub Scout Camp Outs where family’s may come for any combination of nights and/or meals as some people come for the day and just eat 1 or 2 meals. Would be a sweet RSVP if we could break it down further on the site. If you need more information, please contact me and I can show you our spreadsheet I use to track this.

1 Like

Here’s an idea… Could you provide auto-RSVP mailto links? These could be embedded into email event invites/reminders, allowing someone to quickly RSVP for an event, without even leaving their mail app!

Examples:
mailto:rsvp-JohnQPublic-249348-yes@trooptrack.com?subject=Court%20of%20Honor%20on%20Oct%2027&body=I%20will%20attend.
mailto:rsvp-JohnQPublic-249348-no@trooptrack.com?subject=Court%20of%20Honor%20on%20Oct%2027&body=I%20will%20not%20attend.

The trooptrack.com mail server would process incoming mail to these addresses by automatically RSVP’ing the named user (JohnQPublic) for the event ID (249348) with the indicated response type (yes, no, maybe). If the user makes any edits to the default message body, those can be copied to the Rsvp Comment field.

For parents, the invite/reminder message could even include RSVP links for each user in the household.

5 Likes

Hi, our Pack just switched to Trooptrack from a different system. Is there a way for a leader to mark someone else’s RSVP on Trooptrack. As Committee Chair, I have Unit Access with all privileges checked here on Trooptrack. When we have a pack meeting, I bring a paper “Sign Up” sheet for families to sign up for events right there if they wish. I would like to go into Trooptrack and add those families’ RSVPs.

Thanks for any help you can offer!

2 Likes

@ChristineMajeski1 - The instructions to do this for someone else are here:

2 Likes

Did you ever get this question answered. It would be very helpful for me as well.

Thanks!

With some recent changes in TT we can no longer see anyone who has RSVP “maybe” - they are completely gone from the list as if they weren’t invited. So my question is two-fold:

1 - Can you fix this so the “Maybe” respondents appear on the event page?

2 - Is there any way to remove the “Maybe” RSVP option? When we NEED an RSVP maybe doesn’t cut it. Its fine for some events if we just need a general idea, but for the events where we truly need a headcount, not having Maybe as an option would be a tremendous help.

Hi @mycrookedcreek,

  1. In order to simplify the events the “maybe” section was removed from all events.

  2. If you could put that as a new post and list it under “ideas”. Then, if that post gets some traction we can look into implementing that feature. There is also this post (it’s older) that you could comment on and like. This would also bring it up to users again, and could get more traction this time around. RSVP -eliminate or make optional “possibly going”

Thanks,

David Keener
TroopTrack

I understand and appreciate the simplifying part, but it’s terribly confusing to just have people go missing from the invited list. Could you put it back or just remove “maybe” from the system all together?

I will put it under Ideas. Thanks!

Any idea if custom fields can be configured for an RSVP? Such as t-shirt size. For some Summer Camps, we provide t-shirts to the boys. That way if a parent (or the boy) RSVP’s, there is a method to add in t-shirt size. I imagine you could always add it in the notes section, but it would be much easier if it had a field of it’s own - that way whoever is doing the RSVP wouldn’t forget. Thanks!

Hi @RobertSpeicher,

Custom fields can’t be added. The best way to do this is have people use the note section.

Thanks,

David Keener
TroopTrack

Thanks much. I didn’t see any way of doing this so I thought it might not be possible. But, yes, we’ll make use of the notes section. Greatly appreciated.